Lease’s Regulations

REGULATION OF SIUQ RESIDENCES

Please note that the regulations in this handbook may be notified from time to time for the safety of the occupants. If significant changes are made, all residents will receive a notice along with the updated version of the regulations.

To ensure peace and safety for all occupants, the tenant agrees to comply with the following rules:

Quiet Enjoyment and Respect for the Premises

1. The tenant agrees to use the rented premises strictly as a place of residence, study, and rest.  
    
2. The tenant must respect everyone’s right to peace and quiet. This includes the following rules:
   1. The tenant agrees to always use electronic devices and musical instruments discreetly. Some of these devices should ideally be used with headphones. Speakerphone or hands‑free mode is prohibited.
   2. The tenant must be as discreet as possible, both inside his apartment and in the residence’s common areas.
   3. Starting at 10:00 p.m., a calm atmosphere must prevail in the apartment, and by 11:00 p.m., all noise must stop and visitors must have left.
   4. The tenant agrees to occupy alone, and personally, the room they have always rented. Subletting, assigning the lease, or any form of cohabitation is prohibited. If a tenant rents two (2) rooms in the same apartment (4½), the rental of both rooms is considered a single unit. Consequently, the tenant may not occupy only one room temporarily to save on rent for the other room, unless prior written authorization is obtained from the landlord.
       
3. The tenant agrees to refrain from smoking anywhere on campus (rooms, common areas, hallways, stairways, grounds, etc.) as well as within 9 meters of any door, window, or air intake. A $200 fee will be charged for the first offense, and in the event of a repeat offense, the tenant will be expelled from the residences. The tenant also agrees not to allow third parties to smoke, failing which a $100 fine will be issued. 
    
4. The tenant also agrees to comply with the provisions of the Tobacco Control Act (CQLR, chapter T‑0.01), which applies to all university buildings, including the residences. Smoking is furthermore prohibited everywhere on campus. In addition, following the recommendations of the World Health Organization and Health Canada, the same rules apply to electronic cigarettes (vaping devices), cannabis, and shisha. 
    
5. The possession, consumption, cultivation, and trafficking of cannabis or any other drug, in any form whatsoever, are strictly prohibited inside the residences and on campus. The easily detectable odors of certain drugs may be used to identify the tenant or visitor who violates the regulations. Offenders are subject to the following sanctions: 
    
   1. A $200 fee and a written warning added to the file, as provided in section 3 of the regulations.
   2. Expulsion from the residences.
       
6. The consumption of alcoholic beverages is strictly prohibited for anyone in the hallways, stairwells, entrance halls, and on the residence grounds. Consumption inside the apartments must be done in moderation (18 years and older only).
    
7. Loitering and loud gatherings are not tolerated in the common areas of the residences, in the hallways and stairwells, in the entrance halls, or on the residence grounds. Fires are also not permitted on the residence grounds.
    
8. No form of intimidation (physical or psychological), discrimination, or racism is tolerated within the residences. Any tenant found guilty of theft, immoral behavior, physical or psychological harassment, misconduct, or disorderly conduct is subject to receiving an eviction notice, without prejudice to any other remedy available to the landlord.
    

9. All forms of commercial activity or solicitation are prohibited in the residences.

    

Behavior

10. The tenant agrees to dispose of all waste in the appropriate locations; the grounds, laundry room, hallways, and stairwells are not garbage bins. 
     
11. The tenant may not possess or allow any animal of any kind in the residences, except for a certified guide dog or service dog if the tenant or visitor is visually impaired or has reduced mobility. The tenant must provide the residence administration with medical documentation to this effect.
     
12. After each use, the tenant must leave the common areas in an acceptable condition and free of personal items, waste, and recyclables so that everyone may fully enjoy them.
     
13. The tenants must clean their room and the common areas regularly (weekly), as well as upon departure or when a new roommate arrives.
     
14. The tenants must complete thorough cleaning of their room and the common areas before leaving for reading week or the holiday break. The residence administration may conduct an inspection for this purpose.
     
15. Tires, bicycles, and similar items must not be stored in the room or apartment.
     
16. If a student notices the presence of bedbugs, pantry moths, cockroaches, or any other harmful insects, they are responsible for reporting it to us as soon as possible to prevent the spread. Because extermination costs are high, good practices must be adopted upon arrival to avoid the presence and multiplication of pets:
     
    • Tenants who buy bulk food (rice, spices, flour, couscous, legumes, etc.) must place these foods in hermetically sealed containers;
    • The cooked food must be placed in the refrigerator;
    • No food should be hanging on counters;
    • Household and proper waste management should be done regularly;
    • The tenant must inform the landlord as soon as the presence of a pest is suspected;
    • When returning from a trip, the renter must check his luggage and other items brought on the trip; if necessary, he properly cleans his clothes and suitcases upon his return.
       
17. Extermination costs will be charged to the tenant if the unit is not prepared according to the instructions, if the treatment is refused, or if access to the unit is prevented or denied.
     
18. The tenant agrees to dispose of certain belongings if, in the opinion of the exterminator hired by the SIUQ, such action is necessary to eradicate bedbugs, vermin, rodents, or insects of any kind, and to do so within the deadlines set by the exterminator.
     

 Condition and Use of the Premises

19. In addition to the prohibition against repainting all or part of the rented premises, the tenant agrees not to make any changes or alterations to the premises, to keep the furniture, equipment, and all items made available to them in good condition, and to leave in their designated locations, for shared use, the furnishings of the apartments, rooms, and other areas.
     
20. The tenant is strictly prohibited from carrying out any repairs themselves in the buildings, whether inside or outside the residences.
     
21. The tenant agrees to promptly inform the residence administration of any defect or deterioration in the premises, the rented furniture, or the common areas. Failure to do so may result in the tenant being held responsible for any resulting damage. Repair requests must be submitted through our website: General or Maintenance Requests SIUQ.
     
22. It is strictly forbidden for the tenant to post or allow the posting of any material in the building’s common areas, or to distribute or allow the distribution of documents, services, or products within the building or at the doors of the units without the consent of the SIUQ administration.
     
23. The tenant may bring additional furniture beyond what is already provided, except for the items listed below, provided that such additions have been approved in writing in advance by the residence administration:
    1. A $200 fee and a written warning added to the file, as provided in section 3 of the regulations.
    2. Expulsion from the residences.
        
24. Subject to administrative approval, the use of a small refrigerator under 5 cubic feet (140 liters) with an integrated freezer is permitted in the rooms, provided it does not obstruct access to the room or impede evacuation in case of emergency.
     
25. Cooking is prohibited in the rooms. The tenant agrees to use cooking appliances (air fryer, toaster, induction plate, hot plate, fondue or raclette set, etc.) only in the kitchen.
     
26. The tenant agrees not to install an air-conditioning unit in the window. Only a portable unit may be used, and its installation must be approved by the maintenance supervisor. This will incur an additional cost of $60 per month plus applicable taxes. You must schedule an appointment to have your installation inspected.
     
27. The tenant agrees not to post or attach anything to the walls, doors, or woodwork of the rented premises. The only products permitted for hanging posters are white adhesive putty and 3M wall‑mounting strips. No type of hook may be attached to the apartment walls or furniture. If, when posters are removed, the surface of the wall, door, furniture, or woodwork is damaged, repair costs will be charged to the tenant.
     
28. The tenant agrees not to place anything in the windows and not to use them as a clothesline. The tenant also agrees not to open or leave the windows open during the winter season (November 1 to April 1), as they may warp, fail to close, or break. If repairs are required, the tenant will be responsible for the costs.
     
29. The tenant agrees not to remove or modify the window screens, except for cleaning them at the end of their stay.
    
     

Shared Living

30. A tenant living in shared accommodation must complete the ‘living‑together handbook’ to establish shared living rules with their roommates. It is the student’s responsibility to complete it within the days following their arrival in the residences and to provide a copy to the administration if they wish. In the event of a conflict, the administration will refer the tenants to this tool if it has not been completed beforehand.
     
31. A tenant living in shared accommodation is responsible for dividing the weekly cleaning tasks for the apartment’s common areas with their roommates.
    
     

Security

32. Deep‑frying is strictly prohibited. Only the use of a hot‑air fryer (AirFryer) is permitted for cooking foods traditionally prepared in oil. Because many fires have been caused by frying on stovetops or deep fryers, this rule must be strictly enforced to ensure the safety of all residents. A $100 fee will be charged to the tenant if a member of the SIUQ team or another tenant observes that this rule is not being followed.
     
33. The tenant agrees not to keep or use the following appliances or items in the building (or on the building grounds):
    • Any appliance requiring combustible materials (fondue set, etc.);
    • Natural Christmas tree.
    • Additional heating system.
    • Gas, charcoal, or electric barbecue.
    • Firearm or bladed weapon.
    • Flammable, explosive, corrosive, or otherwise hazardous substances.
    • Air conditioner (see administration for approved installations and additional electricity fees);
    • Portable washer or dryer.
    • Dishwasher, portable or otherwise.
    • Any cryptocurrency mining device.
       
34. It is illegal, under the Criminal Code of Canada, to activate the fire alarm system or use fire hoses or extinguishers without valid reason. Any expenses incurred because of such misuse will be charged to the tenant.
     
35. It is strictly prohibited to disable smoke detectors or heat detectors, or to cover them in any way. Offenders are subject to the following sanctions:
    1. A $200 fee and a written warning added to the file, as provided in section 3 of the regulations.
    2. Expulsion from the residences.
        
36. The tenant agrees to always lock their unit when absent; to maintain the cleanliness of the rented premises in particular, and of the common areas in general; to close the windows; and to take any other necessary measures to protect the property.
     
37. The tenant is strictly prohibited from having residence keys duplicated. In the event of a lost key, a replacement may be issued at the tenant’s expense. The tenant must pay $30 for a lost key set, payable upon receipt of the replacement set.
     
38. The tenant agrees not to leave anything in the hallways, on the stairs or landings, or in the building’s entrance hall (e.g., rugs, bicycles, garbage, boots and shoes, skis, etc.). The landlord is not responsible in case of loss or theft.
     
39. The doors of rooms and apartments must remain free of any obstruction (shoes, rugs, or other items) so they can be opened in case of emergency.
     

Administration

40. The tenant agrees to pay their rent on the date specified in the lease (the 1st of each month) by Interac, by cheque, by post‑dated cheque (payable to the Université du Québec), in cash, by debit card, by pre‑authorized debit (PAD), or by online payment (if the tenant holds an account with RBC, Desjardins, or the National Bank). Failing this, a collection agency may be contacted as of the 7th day of the month if an unjustified late payment persists. If the tenant remains in default as of the twenty‑second (22nd) day of the month, their file will automatically be transferred to the Tribunal administratif du logement at their expense. The Tribunal may issue an eviction order in addition to requiring payment of all outstanding rent, as well as any fees and interest incurred through these proceedings.

    Requests to add or remove a tenant from the PAD (pre‑authorized debit) list may be submitted between the 1st and 22nd day of the current month, to take effect the following month.
     

41. The landlord is solely responsible for room assignments, and the tenant agrees to accept this assignment and to facilitate the integration of their roommates.
     
42. The tenant must obtain and maintain, for the entire duration of the lease and/or their occupancy of the premises, tenant liability insurance with coverage of no less than two million dollars.
     
43. Even during the term of the lease, in the event of a breach of any of the tenant’s obligations, the landlord may relocate or evict a tenant if, in the opinion of the residence administration, such relocation or departure serves the interests of the tenant, their roommates, the landlord, or the community.
     
44. During the lease and at its end, the tenant agrees that the landlord may conduct inspections of the room they occupy as well as the common areas. If damages are found in the premises or to the rented property, or if rented furniture is missing, or if repairs or modifications have been carried out by the tenant without prior authorization or not in accordance with professional standards, the landlord will prepare an estimate of the restoration costs and inform the tenant.
     
45. If damage is found in the tenant’s room, the tenant must assume the full cost. If damages are found in the common areas and responsibility cannot be attributed, beyond reasonable doubt, to one or more individuals, each tenant will be charged a portion of the costs, calculated in proportion to the space they occupy within the unit.
     

SPECIFIC REGULATIONS FOR THE SAINTE-HÉLÈNE AND FLEURIE RESIDENCES

In addition to the 45 general regulations presented in the previous sections, the following rules apply specifically to the Sainte Hélène and Fleurie Residences.

Waste Management

46. The tenant must place household garbage in a tied bag inside the green bins, compost in tied purple bags and then into the green bins, and recyclable materials in the blue bins. At the Sainte Hélène Residences, these must be taken outside. The Fleurie Building, however, is equipped with garbage chutes on each floor and a recycling room on the first level near the elevator.
    
     

Waste Management

47. If the tenant wishes to terminate their lease before the agreed‑upon end date, they agree to provide the landlord with one (1) month notice and to pay, in addition to all rent due and owing, an amount equivalent to half a month’s rent. If the one‑month notice is not respected, the penalty is equivalent to one full month’s rent.

    In addition to the conditions stated above, the tenant remains responsible for all obligations arising from the lease and will only be released from them once a new tenant signs a new lease to replace the departing tenant and the first month’s rent has been paid by the new tenant.

    If the termination request concerns December 31, 2026 (end of the 2026 session), the tenant agrees to provide one (1) month  notice and to pay, in addition to all rent due and owing, an amount equivalent to half a month’s rent. The tenant also agrees to vacate the residences BEFORE December 22, 2026 (subject to the provisions of the Civil Code of Québec).
     

48. When a tenant requests to change apartments or rooms, an administrative fee of $100 will be always charged, except in exceptional circumstances. The administration reserves the right to refuse any request.
     
49. Upon departure, the tenant agrees to return the keys in person to an individual authorized by the landlord and to leave the premises in good condition, clean, and free of all personal belongings to recover their deposit, if applicable.
     
50. Any cheque returned by the bank or any notice of insufficient funds for a pre‑authorized debit, for any reason whatsoever, must be reimbursed immediately, in addition to a $30 administrative fee.
     

Waste Management

51. The Université du Québec provides Internet access to residence users. This service is intended primarily for academic use, although reasonable personal use is tolerated. To ensure the best possible service for all, this network (wired and wireless) is protected and monitored, and the use of certain protocols and movie or music downloading sites is blocked and/or monitored.

    For Wi‑Fi, you will receive a username and password upon arrival, which you must not share. At Sainte‑Hélène, you must use the ‘Résidences’ or ‘wpaRésidences’ network (the configuration guide is located at the building entrance), and at Fleurie, the networks are ‘Fleurie’ or ‘wpaFleurie’ (the configuration guide is posted on the bulletin board next to office 118 on the first floor).

    If you wish to connect your smart TV or printer to the Wi‑Fi, you must select the ‘stvResidences’ or ‘stvFleurie’ network and request the access key from us. For wired connection, residents must plug their cable into the designated port located under their telephone (PC).
     

52. The tenant may not install a router in their apartment, as this may cause interference and negatively affect the quality of service for other users.
     
53. The tenant agrees to check their email regularly in order to stay informed of communications sent to all residents.
     
54. Any illegal use of the Internet service will be sanctioned as follows:
    a.    First notice: service suspension for 1 week
    b.    Second notice: service suspension for 1 month
    c.    Third notice: permanent service termination, without compensation or refund.
     
55. Furthermore, if the landlord, as the Internet provider, must pay a fine due to the tenant’s actions, the tenant must reimburse the full amount. Each connection port is individually identified, making it possible to trace the source of illegal network use.
     

Failure to Comply with These Regulations
The Residence Regulations form an integral part of the lease. Failure to comply with the obligations set out in the lease, the Civil Code of Québec, the applicable legal framework, or the Residence Regulations may result in consequences.

The residence administration may take appropriate measures to ensure compliance with these regulations, including requiring a tenant to leave the residence in the event of a breach of any obligation under the lease, if, in the opinion of the residence manager, such departure serves the interests of other tenants or of the residences. The tenant will remain liable for any claim for damage or any other claim of any nature that the University may have against them. The administration reserves the right to refuse any future request for residence accommodation.