Lease’s Regulations

REGULATION OF THE RESIDENCES

Please note that the regulations in this booklet may be modified from time to time, for the safety of the occupants and for the tranquility of the premises. If significant changes are made, all residents will receive a notice along with the new version of the bylaws.

To ensure peace and security for all of its occupants, the tenant agrees to respect the following regulations:

Quietness of places

  1. The tenant agrees to occupy the rented premises strictly as living quarters, study and rest.
     
  2. The tenant must respect the right of everyone to tranquility and calm. This implies compliance with the following rules:
    1. at all times, the tenant agrees to use with discretion the electronic devices and the musical instruments. Some of these devices should ideally be used with headphones;
       
    2. the tenant must be as discreet as possible, both inside his apartment and in the common areas of the residence;
       
    3. At 22h, a calm atmosphere must reign in the apartment and at 23h, all noise must stop and visitors must have left.
       
    4. the tenant agrees to occupy himself and the room he has rented, at any time. He is prohibited from subletting or assigning his lease or from any cohabitation. If a tenant rents two (2) rooms in the same apartment (4 ½), the rental of both rooms should be considered as a whole. Consequently, the tenant will be able during his occupation to use only one room during a moment in order to save the rent of a room, except preliminary authorization and written of the landlord. 

Behavior

  1. The tenant undertakes to abstain from smoking everywhere on the campus (rooms, common areas, corridors, stairs, ground, etc.) and also agrees not to allow third parties to do so under pain of a fine of $ 100. A $ 200 fee will be charged on the first offense and if there is a repeat offense, the renter will be evicted from the residences. The tenant also agrees not to allow third parties to smoke, under penalty of a fine of $ 100.
  2. The tenant also agrees to comply with the provisions of the Tobacco Act (L.R.Q. chapter T-0.01) which applies to all university buildings, including residences. Smoking is also prohibited everywhere on campus. Also, following the recommendations of the World Health Organization and Health Canada, the same rules apply to e-cigarettes. We are applying the restrictions provided for in the Tobacco Act, pending the review by the Government of Quebec. .).
     
  3. The possession, consumption, cultivation and trafficking of cannabis or any other drug, in any form whatsoever, is strictly forbidden inside residences and on campus. The easily recognizable odors of certain drugs can identify the tenant or visitor who violates the regulations. The offender is liable to the following penalties:
     
    1. written warning;
    2. expulsion.
       
  4. The consumption of alcoholic beverages is strictly forbidden to anyone, in the corridors and staircases, the entrance halls as well as on the grounds of resiences
     
  5. Loitering and noisy gatherings are not tolerated in the common areas of residences, corridors and staircases, entrance halls and residences; fires are also not allowed on the grounds of residences.
     
  6. The Tenant found guilty of theft, immorality, physical or psychological harassment, misconduct or disorder, is liable to receive a notice of eviction, all without prejudice to any other remedy by the Lessor.
     
  7. Any kind of business or solicitation is prohibited in residences.


Cleanliness

  1. The tenant will ask for the written permission of the landlord before affixing any sign or note on the doors, in the common places or on the bulletin boards at the entrance of the buildings.
     
  2. The tenant undertakes not to leave anything in the corridors, on the steps and staircase steps as well as in the entrance hall of the building (eg carpets, bicycles, garbage cans, boots, skis, etc.)
     
  3. The tenant agrees to deposit all the waste in the appropriate places; the grounds, the laundry room, the corridors and the stairwells are not garbage cans. The tenant must therefore put the garbage and recyclable materials in bags and they must be placed in the bins / bins provided for this purpose. For the Résidences Sainte-Hélène, they must be deposited outside. The Fleurie Building is equipped with garbage dumps on each floor and a recycling room on the first level, near the elevator.
     
  4. In the interest of the community, especially because of allergies, the tenant shall not keep in the rented premises, or in the building housing the leased premises, any animal.
     
  5. After each use, the tenant must leave the common areas in a suitable state and free of personal items, waste and recyclable materials, so that everyone can fully enjoy.
     
  6. The tenant and his roommates must clean the common areas on a regular basis (weekly), together or in turn, according to the agreement between them; as well as the departure or arrival of a new roommate.
     
  7. The tenant will have to do a complete cleaning of his room and the common areas before his departure for the break weeks or the holidays.
     
  8. To avoid removing the luster from the floors, use fresh water and a mild cleaner (eg Hertel). In addition, the tenant must not use abrasive products to clean the bathroom, but only liquids designed for this purpose (eg Mr. Net for bathroom). Note that we offer the loan of cleaning equipment to the rental office for a period of 48 hours (until exhaustion).
     
  9. Tires, bicycles and other items of the same type must not be placed in the room or apartment
     
  10. Exterminator fees could be charged back to the tenant if it is demonstrated (by the exterminator's report) that it is the tenant who is responsible for the presence of bedbugs, cornflowers, cockroaches or other harmful insects requiring an extermination operation. Extermination costs are very expensive. In this sense, the following instructions must be followed to avoid the presence or multiplication of harmful insects:
     
    1. tenants who buy bulk food (rice, spices, flour, couscous, legumes, etc.) must place these foods in hermetically sealed containers;
    2. the cooked food must be placed in the refrigerator;
    3. no food should be hanging on counters;
    4. Household and proper waste management should be done regularly;
    5. the tenant must inform the landlord as soon as the presence of a pest is suspected;
    6. when returning from a trip, the renter must check his luggage and other items brought on the trip; if necessary, he properly cleans his clothes and suitcases upon his return.

 State and use of the premises

  1.  In addition to the prohibition to repaint all or part of the leased premises, the lessee undertakes not to make any change or alteration in the said premises, to keep in good condition the furniture, the equipment as well as any object placed at his disposal, and to leave in their respective places, for common use, the furnishing of apartments, rooms and other rooms. However, the tenant can bring additional furniture to those already provided, with the exception of those mentioned in point 26, provided that these additions have been previously approved in writing by the management of the residences.
     
  2. The lessee undertakes to inform diligently the management of the residences of any defect or deterioration of the premises and the rented furniture, as well as common areas. Otherwise, the tenant may be held responsible in case of breakage.
     
  3. The tenant undertakes not to post anything or fix on the walls, doors and woodwork of the rented premises. The only product tolerated for affixing posters to walls is the 3M wall mount tabs. In addition, no type of hook should be stuck in the apartment or on furniture. If, when the signs are removed, the surface of the wall, door, furniture or woodwork is damaged, the repair costs will be at the expense of the tenant.
     
  4. The tenant agrees not to put anything in the windows and not to use them as a clothesline. He also agrees not to open or leave the windows open during the winter season because they may warp, not close or break and if repairs were necessary, the tenant will bear the costs .
     
  5. The tenant undertakes not to remove or modify the mosquito nets of the windows, except to wash them at the end of the stay.


Security

  1. Frying is strictly prohibited. The use of a CSA approved, safe electric fryer is mandatory for cooking food in heated oils. Too many fires are caused by frying on the stove, this regulation must be monitored, to ensure the safety of all residents.
     
  2. The lessee undertakes not to keep or use in the building (or on the building's grounds) the following apparatus and objects:
    1. any appliance requiring the use of flammable materials (fondue dish, etc.);
    2. natural Christmas tree;
    3. additional heating system;
    4. gas, coal or electric barbecue;
    5. firearm and stab;
    6. flammable, explosive, corrosive or otherwise damaging substance;
    7. portable stove or refrigerator (one  additional little freezer or fridge per apartment is allowed);
    8. air conditioner (see with management accepted facilities and electricity charges extra);
    9. portable washer or dryer;
    10. dishwasher, portable or not;
    11. any mining or crypto currency device.
  3. It is unlawful, within the meaning of the law (Criminal Code of Canada), to set off the alarm system or to use fire hoses and fire extinguishers without a valid reason. Expenses incurred as a result of such use will be billed to the tenant.
  4. The tenant agrees to always lock, in his absence, his place of residence; to ensure the cleanliness of the leased premises in particular, and common places in general; to close windows and take any other action to protect the property.
  5. It is strictly forbidden for the tenant to reproduce the access keys of the residences. In the event of the loss of a key, it will be possible to obtain a new key but the tenant will bear the costs. The tenant will have to pay $ 30 for a keychain lost which amount is due upon delivery of the replacement keychain.
  6. The doors of rooms and apartments must be freed from any constraint when they are opened (shoes, carpets or other) so that they can be opened in case of emergency


Internet service

  1. The Université du Québec provides Internet access to residential users. This service is intended primarily for academic use, personal use is however tolerated within reasonable limits. In order to ensure the best possible service to all, this network (wired and wireless) is protected and monitored and the use of certain protocols and sites for movie or music downloads is blocked and / or monitored. For WIFI, you will receive upon arrival a username and password that you must not communicate. In Ste-Hélène, you must use the Résidences or wpaRésidences network (the guide for the configuration is at the entrance of the building) and in Fleurie the network is Fleurie or wpaFleurie (the guide for the configuration is in the pocket to side of the office 222 on the 2nd floor). If you want to connect your smart TV or printer with WIFI, you need to select the stvResidences or stvFleurie network and ask for the access key. For the wired connection, residents must plug their cable into the jack for this purpose under their phone.
     
  2. The tenant will not install a router in his apartment so as not to create interference and affect the quality of service of other users.
     
  3. The tenant agrees to check his email regularly to see the communications sent to all residents.
     
  4. Any illegal use of the Internet service will be sanctioned as follows:
    1. 1st notice: service interruption for 1 week;
    2. 2nd notice: service cut for 1 month;
    3. 3rd notice: definitive cut of the service; without compensation or refund.
       
  5. In addition, if the lessor, as an Internet provider, is required to pay a fine as a result of the tenant's default, the latter must repay the tenant in full. Each outlet is identified individually, so it is possible to trace the source of the illegal uses of the network.

Administration

  1. The tenant agrees to pay his rent at the agreed time by lease (the 1st of each month) by, by postdated check (payable to the Université du Québec), in cash, by debit card, by pre-authorized withdrawal or online payment (if you have an account with RBC, Desjardins or the National Bank), failing which a collection company will be contacted from the 7th day of each month, if an unjustified late payment continues.
     
  2. The landlord is the sole responsible for the assignment of rooms and the tenant agrees to accept this assignment and to facilitate the integration of roommates.
     
  3. The lessee shall enter into and maintain in force, throughout the duration of his lease and / or occupation of the leased premises, a civil liability lessee insurance of not less than $ 2 million.
     
  4. Any check returned by the bank, for whatever reason, must be repaid immediately, in cash if the landlord so requires, in addition to the $ 30 administration fee.
     
  5. Even during the lease, in the event of a breach of any of the commitments made by the tenant, the landlord may relocate or evict a tenant if, in the opinion of the Residence Management, such relocation or departure is in the interest of the tenant, their roommates, the landlord or the community.
     
  6. During the term of the lease and at the end of the lease, the tenant agrees that the landlord will inspect the room he occupies as well as the common areas. In the event of damage to the premises and the rented property, or if rented furniture is missing, or if repairs or modifications have been carried out by the tenant, without prior authorization from the landlord or failing to comply with the rules of the In the art, the landlord will estimate the costs of restoring the premises and property and will inform the tenant.
     
  7. If damage is found in the tenant's room, the tenant must pay the full cost. If damages are found in the common areas and if it cannot, beyond a reasonable doubt, assign sole responsibility to one or more individuals, then each tenant will be allocated a share of the costs, pro-rated to the space he occupies in the unit.


Lease Management

  1. If the tenant wishes to break his lease before the scheduled term, the tenant agrees to give a notice of one (1) month to the landlord and to pay, in addition to all rents due and in progress, a sum representing half a month's rent. In addition to the above conditions, the tenant will remain liable for all obligations arising from his lease and will be released from it only if a new tenant signs a new lease to replace the outgoing tenant and the first month's rent has been paid by the new tenant.

    If the request for termination concerns 31 December 2024 (end of 2024), the tenant undertakes to give the landlord one (1) month's notice and to pay, in addition to all rents that are due and in progress, a sum representing half a month's rent. In addition, the tenant agrees to leave the residences BEFORE December 20, 2024 (all subject to the provisions of the Civil Code of Quebec) ".
     
  2. When an action is taken by the tenant to change apartment or room, an administrative fee of $ 100 will be payable at any time, except in exceptional circumstances.
     
  3. Upon departure, the tenant agrees to return the keys in person to a person authorized by the landlord and to return the premises in the same condition as on arrival, in order to recover his deposit, if applicable.
     

Failure to comply with these rules could be sanctioned as follows:

  • 1st offense: warning and note on file;
  • 2nd offense: Internet service interruption for one month or eviction notice (depending on the severity);
  • 3rd offense: notice of expulsion