Lease’s Regulations

REGULATION OF THE RESIDENCES

Please note that the regulations in this booklet may be modified from time to time, for the safety of the occupants and for the tranquility of the premises. If significant changes are made, all residents will receive a notice along with the new version of the bylaws.

To ensure peace and security for all of its occupants, the tenant agrees to respect the following regulations :

QUIETNESS OF PLACES

  • The tenant agrees to occupy the rented premises strictly as living quarters, study and rest.

  • The tenant must respect the right of  everyone to tranquility and calm. This implies compliance with the  following rules:

  • At all times, the tenant agrees to  use with discretion the electronic devices and the musical  instruments.  Some of these devices should preferably be used with  headphones;

  • The tenant must be as discreet as  possible, both inside his apartment and in the common areas of the  residence;

  • At 10 pm, a  calm atmosphere must reign in the apartment and at 11pm, all noises must stop and visitors must have left.

  • If an intervention by the UQAC security department or the police is necessary to enforce the regulations in effect in residence, particularly the noise after 11pm, this intervention will be billed to the tenants of the apartment. The first intervention: written warning, second intervention $ 50.

  • The tenant agrees to occupy himself and the room he has rented, at any time.  He is prohibited from transferring or assigning his lease or from any cohabitation. If a tenant rents two (2) rooms in the same apartment (4 ½), the rental of both rooms should be considered as a whole.  Consequently, the tenant will be able during his occupation to use only one room during a moment in order to save  the rent of a room, except preliminary authorization and written of the landlord.

  • It is strictly forbidden to add a mattress in your bedroom or apartment.

BEHAVIOR

  1. The tenant undertakes to abstain from smoking everywhere on the campus (rooms,  common areas, corridors, stairs, ground, etc.).  A $200 fee will be charged on the first offense and if there is second offense, the renter will be evicted from the residences.  The tenant also agrees not to allow third parties to smoke, under penalty of a fine of $ 100.

  2. The tenant also agrees to comply with  the provisions of the Tobacco Act (L.R.Q. chapter T-0.01) which  applies to all university buildings, including residences.  Smoking  is also prohibited everywhere on campus. Also, following the recommendations of the World Health Organization and Health Canada,  the same rules apply to e-cigarettes. We are applying the restrictions provided for in the Tobacco Act, pending the review by the Government of Quebec. .).

  3. The possession,  consumption, cultivation and trafficking of cannabis or any other  drug, in any form whatsoever, is strictly forbidden inside residences and on UQAC campus. The easily recognizable odours of certain  drugs can identify the tenant or visitor who violates the regulations.  The offender is liable to the following penalties:
            1. A $200 fee and a written letter;
            2. expulsion.

  4. The consumption of  alcoholic beverages is strictly forbidden to anyone, in the  corridors and staircases, the entrance halls as well as on the  grounds of residences.

  5. Loitering and noisy gatherings are not tolerated in the common areas of residences,  corridors and staircases, entrance halls and residences; fires are also not allowed on the grounds of residences.

  6. The tenant found  guilty of theft, immorality, physical or psychological harassment,  misconduct or disorder, is liable to receive a notice of eviction, all without prejudice to any other remedy by the lessor.

  7. Any kind of business or solicitation is prohibited in residences.

CLEANLINESS

8. The tenant will ask  for the written permission of the landlord before affixing any sign  or note on the doors, in the common places or on the bulletin boards at the entrance of the buildings.

9. The tenant  undertakes not to leave anything in the corridors, on the steps and  staircase steps as well as in the entrance hall of the building (e.g. carpets, bicycles, garbage cans, boots, skis, etc.).

10. The tenant agrees to deposit all the waste in the appropriate places. The grounds, the laundry room, the corridors and the stairwells are not garbage cans. The tenant must therefore deposit garbage and recyclable materials in bags and these must be placed in the bins / bins provided for this purpose.

11. In the interest of  the community, especially because of allergies, the tenant shall not  keep in the rented premises, or in the building housing the leased premises, any animal.

12. After each use, the  tenant must leave the common areas in a suitable state and free of  personal items, waste and recyclable materials, so that everyone can fully enjoy.

13.The tenant and his  roommates must clean the common areas on a regular basis (weekly),  together or in turn, according to the agreement between them; as well as the departure or arrival of a new roommate.

14. The tenant will  have to do a complete cleaning of his room and the common areas before his departure for the break weeks or the holidays.

15. To avoid removing  the luster from the floors, use fresh water and a mild cleaner (eg  Hertel).  In addition, the tenant must not use abrasive products to clean the bathroom, but only liquids designed for this purpose (e.g.  Mr. Net for bathroom). Note that we offer the loan of cleaning equipment to the rental office for a period of 24 to 48 hours (until exhaustion).

16. Tires, bicycles and  other items of the same type must not be placed in the room or apartment

17. Exterminator fees could be charged back to the  tenant if it is demonstrated (by the exterminator's report) that it  is the tenant who is responsible for the presence of bedbugs, cockroaches or other harmful insects requiring an extermination operation.  Extermination costs are very expensive. In this sense, the following instructions must be followed to avoid the presence or multiplication of harmful insects:

• tenants who buy bulk food (rice, spices, flour, couscous, legumes, etc.) must place these foods in hermetically sealed containers;

• the cooked food must be placed in the refrigerator;

• no food should be hanging on counters;

• Household and proper waste management should be done regularly;

• the tenant must inform the landlord as soon as the presence of a pest is suspected;

• when returning from a trip, the renter must check his luggage and other items brought on the trip; if necessary, he properly cleans his clothes and suitcases upon his return.


STATE AND USE OF THE PREMISES

  1. In addition to the prohibition to paint all or part of the leased premises, the lessee undertakes not to make any changes or alteration in the said premises, to keep in good condition the furniture, the equipment as well as any object  placed at his disposal, and to leave in their respective places, for common use, the furnishing of apartments, rooms and other rooms. However, the tenant can bring additional furniture to those already  provided, with the exception of those mentioned at point 27, provided that these additions have been previously approved in writing by the management of the residences.

  2. The tenant agrees not to install an air conditioning unit in the window. Only the use of a portable device may be used and the installation must be approved by the maintenance manager and will incur an additional cost of $ 50 per month of use.
      

  3. The lessee  undertakes to inform diligently the management of the residences of  any defect or deterioration of the premises and the rented furniture, as well as common areas. Otherwise, the tenant may be  held responsible in case of breakage.
      

  4. The tenant  undertakes not to post anything or fix on the walls, doors and  woodwork of the rented premises. The only product tolerated for affixing posters to walls is the 3M wall mount tabs.  In addition, no type of hook should be stuck in the apartment or on furniture. If, when the signs are removed, the surface of the wall, door, furniture or woodwork is damaged, the repair costs will be at the expense of the tenant.
      

  5. The tenant agrees not to put anything in the windows and not to use them as a clothesline.  He also agrees not to open or leave the windows open during the winter season because they may warp, not close or break and if repairs were necessary, the tenant will bear the costs .
      

  6. The tenant undertakes not to remove or modify the mosquito nets of the windows, except to wash them at the end of the stay.

 

SECURITY

  1. Frying is strictly prohibited. The use of a CSA approved, safe electric fryer is mandatory for cooking food in heated oils. Too many fires are caused by frying on the stove, this regulation must be monitored, to ensure the safety of all  residents.
      

  2. The lessee undertakes not to keep or use in the building (or on the building's  grounds) the following apparatus and objects:
    • any appliance requiring the use of flammable materials (fondue dish, etc.);
    •  natural Christmas tree;
    • additional heating system;
    •  gas, coal or electric barbecue;
    • firearm and stab;
    •  flammable, explosive, corrosive or otherwise damaging substance;
    •  portable stove or refrigerator (One additional freezer per apartment  is allowed);
    • air conditioner (see with management accepted  facilities and electricity charges extra);
    • portable washer  or dryer;
    • dishwasher, portable or not.
      

  3. It is illegal, within the meaning of the law (Criminal Code of Canada), to set off the alarm system or to use fire hoses and fire extinguishers without a valid reason. Expenses incurred as a result of such use will be  billed to the tenant.
      

  4. The tenant agrees to always lock, in his absence, his room/apartment ; to ensure  the cleanliness of the leased premises in particular, and common places in general; to close windows and take any other action to protect the property.
      

  5. It is strictly  forbidden for the tenant to reproduce the access keys of the  residences.  In the event of the loss of a key, it will be possible to obtain a new key but the tenant will bear the costs.  The tenant will have to pay $ 35 for a keychain lost which amount is due upon  delivery of the replacement keychain;
      

  6. The doors of rooms and apartments must be freed from any constraint when they are opened (shoes, carpets or  other) so that they can be opened in case of emergency;

 

INTERNET SERVICE

  1. The Société immobilière (SIUQ) provides Internet access to residential users. This service is intended primarily for academic use, personal use is however tolerated within reasonable limits.  In order to ensure the best possible service for all, the WIFI network is protected and monitored and the use of certain protocols and sites for movie or music downloads is blocked and / or monitored.  For WIFI, the password is available in the living room of your apartment. The tenant will not deprogram or modify the equipment at his disposal (modem, router).
      

  2. The tenant agrees  to check his email regularly to see the communications sent to all residents.
      

  3. In addition, if the lessor, as an Internet provider, is required to pay a fine as a result of the tenant's  default, the latter must repay the tenant in full. Each outlet is  identified individually, so it is possible to trace the source of the illegal uses of the network.

 

ADMINISTRATION

  1. The tenant agrees  to pay his rent at the agreed time by lease (the 1st of each month)  by, by postdated check (payable to the Université du Québec), in cash, by debit card, by pre-authorized withdrawal or online payment  (if you have an account with RBC, Desjardins or the National Bank), failing which a collection company will be contacted from the 7th day of each month, if an unjustified late payment continues.
      

  2. The landlord is the sole responsible for the assignment of rooms and the tenant agrees  to accept this assignment and to facilitate the integration of roommates.
      

  3. The lessee shall  enter into and maintain in force, throughout the duration of his  lease and / or occupation of the leased premises, a civil liability lessee insurance of not less than $ 2 million.
      

  4. Any check returned by the bank, for whatever reason, must be repaid immediately, in cash if the landlord so requires, in addition to the $ 30 administration fee.
      

  5. Even during the lease, in the event of a breach of any of the commitments made by the tenant, the landlord may relocate or evict a tenant if, in the opinion of the Residence Management, such relocation or departure is  in the interest of the tenant, their roommates, the landlord or the community.
      

  6. During the term of the lease and at the end of the lease, the tenant agrees that the landlord will inspect the room he occupies as well as the common areas. In the event of damage to the premises and the rented  property, or if rented furniture is missing, or if repairs or modifications have been carried out by the tenant, without prior authorization from the landlord or failing to comply with the rules  of the In the art, the landlord will estimate the costs of restoring the premises and property and will inform the tenant.
      

  7.  If damage is found in the tenant's room, the tenant must pay the full cost.  If damages are found in the common areas and if it cannot, beyond a reasonable doubt, assign sole responsibility to one or more individuals, then each tenant  will be allocated a share of the costs, pro-rated to the space he occupies in the unit.

 

LEASE MANAGEMENT

  1. A lease is a contract and must be respected. Exceptionally, the tenant can terminate his lease. A penalty corresponding to half a month's rent, in addition to rents due and / or in progress, is required:

• When a part-time student (11 credits or less per session): upon presentation of written evidence from the Registrar and giving written notice 30 days prior to departure.

• When he has a lease until May and applies to terminate on December 22, upon written notice before November 15, the student may terminate without penalty only if all rent payments have been made. However, if the notice of termination reaches our offices after November 15th at 4:00 pm, a fee of 1/2 month will be added to the penalty of half a month's rent.

• In the event that the tenant is no longer a student at UQAC (upon presentation of a written certificate from the Registrar's Office of UQAC), he / she may terminate without penalty if the payment of rents due and / or in progress has been completed.

In all other cases, the termination request will be reviewed individually and the tenant will remain responsible for the obligations (rent payments) arising from the lease until the end of the lease. A penalty equal to half a month's rent, in addition to rents due and / or in progress, will be required. However, if a new tenant signs a new lease to replace the outgoing tenant, the tenant will not have to pay subsequent rents until the end of the lease and will thus be released from their obligations. 

  1. When an action is taken by the tenant to change apartment or room, an administrative fee of $ 100 will be payable at any time, except in  exceptional circumstances.  Upon departure, the tenant agrees to return the keys in person to a person authorized by the landlord and  to return the premises in the same condition as on arrival, in order to recover his deposit, if applicable.

  2. Upon  departure, the tenant agrees to return the keys in person to a person authorized by the landlord and to return the premises in the  same condition as on arrival, in order to recover his deposit, if applicable.

    Failure to comply with these rules could be sanctioned as follows:
    1st offense: warning and note on  file;
    2nd offense: Internet service interruption for one month  or eviction notice (depending on the severity);
    3rd offense:  notice of expulsion